Planner in Microsoft 365
Who it is forFor teams that need to organize tasks and collaborate on simple plans.
What it unlocksBoard, grid, schedule, charts, priorities, labels, and Microsoft 365 integration.
Discuss this plan ↗
Free consultation ↗Compare before you license
Planner Premium: what changes compared with Planner in Microsoft 365
See when basic Planner is no longer enough, which plan fits your scenario, and what to check before you buy.
Microsoft Solutions PartnerMore than 20 years of PPM experience in the Microsoft ecosystemMore than 300 organizations served
Direct comparison
From a task board to a controlled schedule.
Planner in Microsoft 365 handles the team's visual work. Planner Premium adds planning, control, and cross-plan visibility, depending on the license.
| Capability | IncludedPlanner in Microsoft 365 | PaidPlanner Premium |
|---|---|---|
| Board, grid, and calendar | Included | Included |
| Buckets, labels, and priorities | Included | Included |
| Timeline and scheduling | Not included | Included |
| Task dependencies | Can only view them in shared premium plans | Creates and edits dependencies |
| Critical path and baselines | Not included | Available in Plan 3 |
| Custom fields | Can only view them in shared premium plans | Creates and edits fields |
| Workload and resources | No People view | People view in Plan 1 and Assignments view in Plan 3 |
| Portfolios | Not included | Views portfolios in Plan 1 and creates them in Plan 3 |
| Reports and Power BI | Views shared reports | Creates reports; Power BI may require a separate license |
| Copilot and the Planner agent | Requires Microsoft 365 Copilot | Requires Microsoft 365 Copilot and unlocks premium capabilities |
| Integration with Teams and Microsoft 365 | Included in eligible subscriptions | Included in eligible subscriptions |
Features verified on August 17, 2026, on the official Microsoft pages: plan comparison, basic and premium Planner, and licensing. Features and availability may change.
Which license you need
Choose based on the work that needs to be done.
We do not publish fixed pricing because amounts vary by region, taxes, commitment, and sales channel. MLPro confirms the plan and price before purchase.
Planner Plan 1
Who it is forFor teams that need to turn tasks into a coordinated schedule.
What it unlocksTimeline, dependencies, custom fields, People view, and portfolio viewing.
Discuss this plan ↗Planner and Project Plan 3
Who it is forFor organizations that need more advanced controls and the Project desktop app.
What it unlocksCritical path, baselines, advanced dependencies, Assignments view, and portfolio creation.
Discuss this plan ↗The right choice depends on portfolio size, each user's role, and who needs portfolio visibility. MLPro designs this licensing mix with you.
When the basics are no longer enough
The cost appears before the warning.
The difference is not a better-looking board. It is the ability to anticipate impact, workload, and variance before the project goes off track.
Dates exist, but relationships between tasks do not.
When a deliverable is delayed, no one can see in advance which activities will be affected.
Leadership receives a portfolio assembled by hand.
Someone consolidates plans in spreadsheets every week, so decisions are always based on an outdated snapshot.
There are dozens of plans and no workload view.
The same people appear across different projects, but conflicts only become visible when a deadline is already at risk.
The deadline changes without a point of comparison.
Without a baseline, the team cannot measure variance or explain when the plan went off track.
Project Online will retire on September 30, 2026.
The retirement affects the Project Online service. Planner, the Project desktop app, and Project Server will continue. Data and processes in the current environment must be migrated before the deadline, and MLPro manages this transition.
- 01AssessInventory existing projects, data, integrations, and customizations.
- 02PlanDefine the target platform, timeline, owners, and governance.
- 03MigrateExecute, validate, and complete the transition before September 30, 2026.
Planner Premium does not complete portfolio management on its own.
Planner portfolios help track deliverables across plans. Executive governance of costs, risks, indicators, and different tools requires an additional layer. PSA Easy runs on Dataverse and Power BI and connects Planner and Microsoft Project.
- 01LicenseDefine the right plan for each profile.
- 02ImplementConfigure processes, models, and indicators.
- 03SustainTrain, support, and continuously improve the operation.
Why MLPro
Guidance continues after the purchase.
The same team that helps choose the license puts the tool into production and supports adoption.
Licensing tied to real use
The recommendation considers who plans, who executes, and who only needs to view information.
Plan validated before purchase.Proven specialization
More than 20 years of PPM experience in the Microsoft ecosystem.
Microsoft Partner since 2011.Experience at scale
More than 300 organizations served and more than 15,000 users supported.
Experience across organizations of different sizes and industries.Current credentials
Microsoft Solutions Partner, with Microsoft Gold in PPM presented only as historical recognition.
Implementation, training, and support from the same team.Frequently asked questions
Decide with the answers on the table.
Plans, limits, and the transition explained without hiding the decision behind a presentation.
What is the difference between Planner and Planner Premium?+
Planner included in Microsoft 365 covers visual task organization and collaboration. Planner Premium adds schedules, dependencies, custom fields, and capabilities that vary between Planner Plan 1 and Planner and Project Plan 3.
Is Planner Premium the same as Project for the web?+
Yes. The experience was incorporated into Planner and now uses the current naming. Your premium plans, data, and project management capabilities are now part of this unified experience.
Which license do I need to use Planner Premium?+
Planner Plan 1 serves teams that need schedules, dependencies, and workload visibility. Planner and Project Plan 3 adds advanced controls, portfolio creation, and the Project desktop app. The right choice depends on who plans, who only views information, and the level of control required.
Does Planner Premium replace Microsoft Project?+
Not in every scenario. Planner Premium covers much of collaborative planning. Microsoft Project remains appropriate when an organization needs advanced desktop planning or specific schedule and resource controls.
I already use Project Online. What happens on September 30, 2026?+
Project Online will retire on that date, and service data must be migrated before retirement. Planner, the Project desktop app, and Project Server will continue. MLPro plans and executes this transition.
Can I see the entire portfolio in Planner Premium?+
Planner Plan 1 lets you view portfolios, and Plan 3 lets you create them. For an executive view that brings together costs, risks, indicators, and different tools, MLPro connects the plans to PSA Easy.
Does MLPro sell licenses or only provide implementation?+
MLPro advises on licensing, provides licenses, and can also implement, migrate, train, and support the operation. You can contract only the services that make sense for your scenario.
Does it work for construction and civil engineering?+
Yes, when the goal is to coordinate tasks, owners, milestones, dependencies, and schedules. For costs, progress measurements, risks, and executive portfolio management, Planner Premium can be combined with Microsoft Project, Power BI, and PSA Easy.
Next step
Compare now. License with confidence.
If your organization also uses Project Online, the transition must happen before September 30, 2026.
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