In an increasingly competitive scenario, companies need to optimize the use of their resources to avoid waste that can result in money loss, delays or even fines for non-compliance.
Regardless of the project size, the project manager should be aware of some factors to prevent the project from “leaving the track”.
In this article, we will talk about 5 points that we recommend for every project manager to be attentive to managing your company's projects.
Project Management Attention Points
First, we need to emphasize that the fundamental role of the project manager is to carry out the communication management, because the information about the projects must transit through the company so that all hierarchical levels know about the progress of the project.
Having this communication ability is fundamental for the project manager to translate the information to each of the layers of the company, because despite talking about the same project, the operational, tactical and strategic levels have different needs and the information for each of these layers also needs to be transmitted differently.
The second point that we emphasize, which is also related to communication, is the importance of documentation management the project. Imagine a situation where a technical manual was prepared and at the time of customer validation the version being validated is not correct. In addition to demonstrating disorganization, this situation can generate rework for both the contracting company and the project team.
To solve this problem, it is necessary that the documents are in a file repository and that the project team knows where they are and which versions should be used.
Another item we suggest that special attention be paid is the management and recording of problems. During the project, it is very likely that many problems may arise and have their record and their respective action plans is fundamental so that the project team can follow and act whenever necessary. In addition, the recording of this information creates a knowledge base that can serve as learning for other teams or can also be used in meetings to treat the lessons learned from the project.
When we talk about projects, however much we have good planning, we are exposed to uncertainties and risks. Having a efficient risk management it is essential to reduce their impacts on projects if they occur.
Efficient risk management shall take into account :
- risk impact;
- risk status (active, closed, cancelled);
- probability that it will happen;
- risk exposure;
- action plan to be executed if the risk occurs.
Finally, in order to optimize the management of your company's projects, we recommend that she have a management system to allow the project manager to have access to this information in a practical and agile manner.
Many companies still carry out “parallel controls” in Excel spreadsheets and thus run the risk of information being outdated or even incomplete because they depend on manual processing.
To solve this problem, MLPro develops reports that aim to allow the Project Manager or PMO to have access to information quickly and reliably and thus make decisions more securely.
Summarizing the information
To summarize, to increase the probability of success of projects in your company, the project manager should be aware of the 5 points below:
1) Communication management;
2) documentation management;
3) Problem management;
4) risk management;
5) project manager support system;
These items may seem simple, but neglecting them may cause some problems to happen in your projects, but with these simple actions the project manager manages to avoid them.
Of course there are other items that the project manager should observe, but our goal with this article was to promote a reflection alerting about other relevant points of the project that often do not receive due attention, either for lack of time or even for some other reason.
Contact us, learn more about the reports developed by MLPro and how they can collaborate with the management of your company's projects.
Original content from the MLPro editorial library, fully preserved and translated for the English website.