What is Microsoft PPM?

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Microsoft PPM (Project Portfolio Management or in Portuguese, Project Portfolio Management) is a software for project portfolio management that ensures better planning, control and organization in different stages of project management, team collaboration, resource management, timeline visualization and project monitoring.

In addition to the practicality and versatility offered, PPM allows native integration with other services platforms widely used worldwide, such as Microsoft Office and Microsoft Power Platform.

What is project portfolio management?

In short, it is the management of the set of projects and group managed operations to achieve a goal determined by the company. This concept emerged to facilitate the management of information, since we can have several projects executed in parallel, all related to the same strategic objective of the organization.

To learn more about this concept and the difference between project management and project portfolio management, read our article on "What is PPM".

Microsoft PPM Licenses

To use PPM you need to hire a license, divided into several categories, such as Project Online Essentials, Project Plan 1, Project Plan 3 and Project Plan 5, each with different permission levels. If you want to know more about each type of license and the resources offered by each one, go to our article where we speak about the Microsoft Project License Types.

What is Microsoft PPM for?

In addition to allowing the organization and visualization of the project portfolio in general, the tool manages the entire life cycle of a project, from planning to monitoring, relying on numerous functions and resources, allowing the monitoring and collaboration of the entire team.

Among its main resources are:

• Create schedules
• Evaluate budgets and set costs
• Get Reports and Graphics
• Risk control
• Manage Problems
• Management Lessons Learned
• Share Files
• Keep track of tasks
• Sequence activities
• Administer deadlines
• Prioritize projects

The PPM provides good resource management and vision, facilitating real-time project manager monitoring and enabling you to avoid or mitigate problems more quickly.

What are the advantages of Microsoft PPM?

• Project view and monitoring: It offers easy visualization of graphics, data and progress of activities and other features.
• It contributes to better planning and organization: Project planning is an extremely important step, in which all employees should be inside. The PPM contains resources beyond facilitating the distribution of tasks, such as viewing activities and deadlines, contributing to the organization of all involved.
• Possible integration: It allows the possibility of integration with the Microsoft ecosystem (such as Azure, Microsoft Teams and Power BI), contributing to the organization and agility in portfolio and project management.
• Facilitates team collaboration and performance: The features enable the visualization of project details, facilitates and stimulates the collaboration of those involved, in addition to the ease of sharing information with Microsoft Teams, facilitating team communication.
• Allows work on different projects: It allows the project manager to act on different projects in the same tool.

In short, Microsoft PPM brings many benefits for organization and great management flexibility, making portfolio and project management very agile and efficient. If you want to know more about Microsoft PPM and portfolio and project management, our blog contains several articles that can help you!

If you are interested and want a product presentation, please schedule an appointment with us at the following link: Microsoft PPM Easy Presentation.