The 7 main errors in project management

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As much as project management has evolved in recent years, there are still opportunities for improvements, as many companies still fail to compromise project results. Keeping the results within the project plan is essential so that companies can remain competitive or even achieve new strategic goals. In this article we will list the 7 main mistakes made by companies in managing their projects.

1. Constant changes in scope:

   The lack of a well-defined scope is a common error in project management. Many companies suffer from constant changes in the scope of the project, which can cause confusion, rework and delays. To avoid this failure, it is important to clearly define the scope of the project from the start and ensure that all changes are reviewed and approved before they are implemented.

2. Lack of Planning:

   One of the most common errors is the lack of detailed planning for the project. It is essential to clearly define the objectives, scope, deadlines and resources necessary for the implementation of the project, to ensure that it is successful. Brazilians have a preference for execution rather than a longer time for planning, and often having to replan or overcome some obstacle that had not been foreseen will cause the project to delay or become more expensive. The lack of efficient planning may have a negative impact on your projects.

3. Lack of effective communication:

   It is essential that the project manager establish an efficient communication with all stakeholders of the project, as he needs to make information available to several audiences in the company and this communication process needs to be aligned with the strategy, objectives and activities of the project. The project manager needs to know how to disclose the project information to the different audiences and when it does not do this properly the project results can be impacted. Communication failures in addition to generating misunderstandings can generate rework and delays in project deliveries.

4. Mismanagement of resources:

   With inefficient planning, the allocation of resources ends up being impaired and, thus, it will probably be necessary to replan and relocate resources, causing impact on other projects of the company. We know that both human resources and machines, equipment and even financial resources are limited in projects and predictability of their allocation or use can increase the possibility of success of projects.

5. Mismanagement or ignoring project risks:

   Every project presents risks that may compromise the progress of the project. When the company does not carry out a good risk management, it may be surprised by problems that can cause impacts on the projects generating delays or additional costs in the projects. Not having a suitable place to register and mainly make proper risk management also contributes to inefficient risk management.

6. Monitoring and control failed:

   Once the project planning and risk monitoring has been carried out, constant monitoring of the project is necessary, as it will probably be necessary to adjust and correct “route”. The projects naturally tend to deviate from their initial planning and carry out monitoring and control of the project stages help to correct any deviations, putting the project back on the “track” or reducing the impact of their deviations. When the project manager stops paying attention to the monitoring of the project tasks, he will be contributing negatively so that the project is completed according to the planning.

7. Do not have the record of lessons learned:

   Many companies still do not pay due attention to problems and especially learning during the implementation of the project. It is recommended that at the end of the project there be an analysis of the lessons learned from the project so that they can be applied to future projects, thus preventing the same problems from happening again. The registration of lessons learned is part of the continuous improvement process and ensures an evolution in the management maturity of the company's projects.

To avoid these problems, it is essential that the company has a system to help in project management, since the ecosystem in which they are inserted is highly complex and can change at any time. In addition, investing in training, both project managers and team members will contribute to the evolution of maturity in project management, reducing failures and increasing the probability of success in project execution. MLPro offers solutions that can

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