The Microsoft Viva Goals, OKR solution integrated with Microsoft 365, has a date set to end its activities. For companies that depended on this tool to follow strategic goals, the news requires immediate action. Understanding the reason for discontinuation and knowing other alternatives is essential to maintain continuity in the management of goals and performance.
Why will Viva Goals be discontinued?
Microsoft's announcement of the closure of Viva Goals generated questions in organizations of different sizes. The decision is linked to restructuring the Microsoft 365 tool portfolio and prioritizing more integrated and comprehensive solutions.
For companies that adopted the tool as a core of goal management, understanding this repositioning is essential to plan the transition. More than replacing software, we need to align expectations and ensure that the new environment supports both monitoring processes and decision making.
Reasons for Microsoft's decision
The closure of Viva Goals reflects Microsoft's strategic alignment to consolidate goal management capabilities in more robust tools, with greater integration of platforms such as Project and Microsoft Power BI. The goal is to provide users with a more complete performance monitoring experience, avoiding overlapping features.
Official position
In its statement, Microsoft reinforces that support and access to Viva Goals will only be available by the end of the year, and that there will be no development of new resources in this period. Companies are encouraged to immediately initiate a transition plan to avoid losses.
The positioning reinforces that the company will continue to provide support during the transition period, but makes it clear that there will be no new updates or features. In other words, companies that maintain Viva Goals by the end date will operate in a static environment without technological developments.
Impact expected for users
The impact is more significant for teams that have centered on Viva Goals all OKR tracking. Without a migration plan, there is a risk of interruption in targets visibility and performance history, which can affect strategic decision-making.
When will Viva Goals stop working?
Viva Goals is no longer available for new purchases. For active customers, final closure will take place at 31 December 2025. Until then, the tool will continue to work.
Discontinuation of Viva Goals will follow a defined schedule, allowing companies to prepare for change. However, this period should not be seen as a margin for leaving migration to the last hour. The recommendation is to start the process as soon as possible, ensuring that the data is transferred and that the teams adapt to the new tools.
Behavior in the transition period
During the period until shutdown, basic features will remain operational, but integrations and technical support can be gradually reduced. Reports can present inconsistencies, and integrations with other Microsoft 365 solutions can lose efficiency over time.
This period should be used to test the substitute solution chosen, validate integrations and empower users. Thus, when the final closure occurs, the company will already be operating normally on the new platform.
What changes for your company?
The end of Viva Goals implies more than simply switching tools. It directly impacts the way the organization structure, accompanies and analyzes its goals. Without adequate planning, change can generate gaps in strategic communication and make decision-making difficult.
Loss of data access
After the closing date, all content stored in Viva Goals will be removed from Microsoft servers. This includes goals, indicators, performance histories and management reports. The loss of these records may compromise the comparative analysis of results and hinder internal audits.
Impact on routines
The absence of a centralized tool for monitoring OKRs can disrupt the routine of managers and teams. The measurement of results will be fragmented, and reports may lose consistency. This scenario increases the probability of misalignment between areas and impairs the achievement of strategic goals.
What alternatives to Viva Goals can you consider?
Microsoft offers several solutions that can replace Viva Goals, each with specific features. The choice will depend on the complexity of the processes, the volume of goals to be managed and the level of integration desired with other tools already used by the company.
Microsoft Project Online
The Project Online it is the most suitable alternative for companies seeking a high level of control and integration. It offers advanced resources for planning, resource management, schedule tracking, and native integration with Power BI.
This combination allows monitoring real-time goals and indicators, consolidating strategic information on customized dashboards. In addition, integration with Microsoft 365 ensures that project data and documents are centrally and securely accessible.
Project for the Web + Power BI
With the new Microsoft Planner — incorporating functionalities of the old Project for the Web — it is possible to manage tasks, frames and schedules with a simpler and more collaborative interface. When integrated with Power BI, it offers visual panels and dynamic reports for monitoring results and real-time performance.
Although it does not offer all the resources of Project Online, this alternative stands out for the ease of use and for the rapid adoption by the teams, reducing the learning curve and accelerating the transition.
Other Microsoft ecosystem tools
Lists and SharePoint can be configured to give partial support to goal management, especially when combined with dynamic reports on Power BI. Although they do not completely replace Viva Goals, they can meet specific needs of smaller teams.
Although more limited in features for OKR management, these tools offer integration with Microsoft 365 and can be customized to meet specific demands of smaller teams.
How can MLPro help?
Moving from one platform to another requires more than technical knowledge: it is necessary to understand internal processes, strategic objectives and organizational culture. In this sense, having a specialized consultancy ensures that the transition is planned and executed without compromising the performance of the company.
A MLPro acts in all stages of migration, from the initial diagnosis to post-implantation support, ensuring that the new solution is used in a full and strategic way.
Consulting for safe transition
Our team conducts a detailed survey of the current environment, mapping data, processes and integrations. From this diagnosis, a migration plan is developed that preserves critical information and ensures operational continuity.
In addition, we manage the transition schedule, minimizing risks and avoiding negative impacts on the day-to-day life of the company.
Implementation of goal management tools
Each company has its own particularities, and MLPro adapts the configuration of Microsoft Project Online or the solution chosen to reflect the specific flows and needs of each customer.
This includes integrations with existing systems, customization of reports and definition of key performance indicators aligned with the organization's strategic goals.
Full training and support
In addition to implementation, MLPro enables managers and teams to use the new tools efficiently, maximizing return on investment and ensuring that the company maintains the pace of implementation of the goals.
Migrating to a more robust platform is not only a need in the face of the end of Viva Goals, it is an opportunity to improve processes, expand control over goals and strengthen the basis for more assertive strategic decisions.
Request a free trial with one of our Microsoft experts and ensure a safe and efficient transition to your company.
FAQ
To what date will customers have access to Viva Goals?
Customers can access Viva Goals until 31 December 2025. After that date, the tool will be completely disabled and all data will be deleted.
How do I export my data?
Export can be done directly in the Viva Goals settings, using the export functionality available on the interface. It is recommended to backup as soon as possible to avoid losses.
Will Viva Goals be replaced or integrated into other solutions?
According to Microsoft, there will be no direct substitute. Similar resources can be integrated into other Microsoft ecosystem tools such as Project and Power BI, but without fully replicating the Viva Goals experience.
Will tool support continue to work?
Yes, until the final date of operation, technical support will remain available to active customers. However, there will be no new features or improvements.
Is it possible to request an extension of the closing date?
Nope. Microsoft informed that the closing date is final and there will be no extension.
Original content from the MLPro editorial library, fully preserved and translated for the English website.